Vital Records

The Town Clerk's Office is responsible for the permanent storage of all vital records (i.e. birth, marriage & death records).  Certified copies of a vital records may be requested from the Clerk's Office for a fee of $15.00 for the first copy; and & $6.00 for each additional copy of the same record, processed at the same time.  Identification is required.
 
Recording Vital Statistics is the process of collecting data of all births, deaths and marriages that occur in the municipality, or involve its residents, so that the permanent records may be preserved.  State Law requires hospitals, physicians, funeral directors, ministers, notaries public, and others to complete certificates of all marriages, births and deaths in our municipality and file them with the Town Clerk promptly.  
 
Ordering a Vital Record

All Maine's records of birth, death, fetal death, marriage, divorce and domestic partnership are housed at the Department of Health and Human Services (DHHS), Maine Center for Disease Control and Prevention (Maine CDC), Data, Research, and Vital Statistics (DRVS) office and most all municipal offices statewide.

Maine officially started preserving vital records on January 1, 1892. Vital records created prior to 1892 may be obtained from the municipal offices where the vital event took place or from the Maine State Archives.

Maine is a closed record State. Individuals requesting a certified copy of a vital record must complete a written request or application, provide acceptable identification, and depending on the record requested, may have to demonstrate their direct and legitimate interest and/or lineage. We offer more information on public access to non-restricted and restricted vital records, as well as frequently asked questions.

Registered genealogists may only obtain a non-certified copy of a record, unless they can meet the above requirements for obtaining a certified copy.  They may only view or obtain a copy of a birth, death or marriage record.  Records 75 years old or older are considered public records and informational copies can be issued to anyone requesting them.  

How to Order Vital Records by Mail

The cost for a certified copy of a vital record is $15.00 and $6.00 for each additional copy of the same record. The cost for a non-certified copy of a vital record is $10.00 and is stamped "not for legal purposes". Individuals not listed on the record must prove relationship or demonstrate a direct and legitimate interest in the requested record. Please refer to the public access to non-restricted and restricted vital records link above to determine eligibility.

  • Mail a written request with payment by check or money order. Please enclose a copy of your photo ID and a self-addressed, STAMPED envelope with your request. Download and complete an applications for a vital record.

Mail your check, as self addressed, stamped envelope, a copy of your photo ID, and your completed request form to:

TOWN OF WARREN

Attn: Town Clerk

167 Western Rd.

Warren, ME  04864

HOW TO ORDER A VITAL RECORD BY MAIL

Birth, Death & Marriage Record Information

Vital records in Maine—birth, marriage, and death certificates—are filed both locally (with the appropriate town or city) and with the State Office of Vital Records. Certified copies must be requested in writing with photo ID, and by law, neither certified nor non-certified copies may be faxed without direct authorization from the State Office. For special circumstances, such as travel needs, individuals must contact the Office of Vital Records in Augusta.

Genealogy Information

Warren’s vital records date back to the late 1700s, though records prior to 1892 are incomplete since towns were not then required to keep full records. Genealogical requests must be made in writing to the Town Clerk’s Office with as much information as possible, and researchers with a state-issued Researcher ID card may request non-certified copies, while certified copies require proof of direct interest and valid ID. Additional resources for older or statewide records are available through the Maine State Archives and the Office of Vital Statistics.